Role: Administrative Assistant IV

Location: National Institute of Environmental Sciences/Office of Management, Ethics Branch 111 T.W. Alexander Drive, Research Triangle Park, NC 27709.

Description: Hedgelan Consulting seeks a qualified and highly motivated professional to provide support services to satisfy the overall operational objectives of the NIEHS. The primary objective is to provide services and deliverables through performance of support services.

Minimum Educational/Experience Requirements:

• A minimum of a college degree and four (4) years of related work experience or a high school diploma and eight (8) years of related work experience are required.
• Ability to perform more complex administrative tasks
• Ability to support senior level staff
• Possess advanced computer skills
• Ability to perform a variety of administrative functions
• Preferred qualities of proposed personnel:
• Answering the main office phone and taking messages as required.
• Maintaining and updating electronic databases (EMIS and NEES)
• Generating various reports from electronic databases
• Creating and disseminating monthly email notices to employees on various ethics topics
• Conducting in-depth internet searches for sponsored travel requests, outside activities, financial disclosure holdings with substantially affected organizations, etc.
• Prepares purchase request for small purchases as needed within the Ethics Office
• Monitors and tracks various ethics documents submitted for ethics review and/or for adherence to the standards of ethical conduct policies and laws.
• Reviews standard operating procedures for grammar and format
• Coordinates travel and submits data into the NIH travel system
• 8:30am – 5:00pm, Monday through Friday.
• Government Furnished computer and printer will be provided, badge, and access to electronic systems required for this task, etc.

o   Knowledge of the National Institutes of Health (NIH) procurement policies and procedures.

o   Knowledge of HHS and NIH travel regulations, policies, and procedures.

o   Knowledge of computerized systems, unique to NIH, including NIH Fellowship Payment System (FPS), Purchasing On-Tracking System (POTS), Manuscript and Publication System (MAPS), NBS Sunflower (for Property Management), NIH

o   Property Management Portal (NPMP), and NBS Concur Government Edition (CGE).

Roles and Responsibilities:

The following tasks are within the Labor Category Description for Admin Assistant. The admin will have a wide range of responsibilities. The contractor shall:

• Answering the main office phone and taking messages as required.
• Maintaining and updating electronic databases (EMIS and NEES)
• Generating various reports from electronic databases
• Creating and disseminating monthly email notices to employees on various ethics topics
• Conducting in-depth internet searches for sponsored travel requests, outside activities, financial disclosure holdings with substantially affected organizations, etc.
• Prepares purchase request for small purchases as needed within the Ethics Office
• Monitors and tracks various ethics documents submitted for ethics review and/or for adherence to the standards of ethical conduct policies and laws.
• Reviews standard operating procedures for grammar and format
• Coordinates travel and submits data into the NIH travel system

Operational Hours:

8:30am – 5:00pm, Monday through Friday.

Government-Furnished Equipment, Badge, Keys, and/or Facilities Provided:

• Government Furnished computer and printer will be provided, badge, and access to electronic systems required for this task, etc.

Job Types:

Contract, full-time, non-exempt

Pay:

Pay Rate of $46.63 per hour. H&W Rate of $4.57 per hour

Benefits:

• Prorated paid vacation.  Option to earn more with additional years of service.
• Prorated paid sick leave.
• 11 paid federal holidays.
• Medical, Dental, and vision insurance with CareFirst BlueCross Blue Shield.
• Health savings account
• Life insurance
• Optional 401(k) with VOYA

JOB CODE: 27709